Thursday, May 18, 2017

Task List for those that are left behind


Task List – “After Me”

When one is gone, those left behind will have a number of tasks to do.



Hence, it is best if seniors prepare a list, update it periodically, and leave it where the loved ones can access it, if and when needed. Keep this document in a secure place as there can be some level of confidential information in here. Here is a template to prepare such a list with information that is appropriate in your case.



The details here are relevant to US residents and if you live in another country, such details have to be changed.



Please note that this is not your will. You should state where they can find your will. You should check with an attorney if this template is right for your situation.



The preparer and providers of this template assume no responsibility nor provide any warranties.



Best wishes,



The Template



Part 1:



Name: ________________________________



My will can be found in the security container at ­­­­­__________________(e.g. Bank/Institution name).



Many of my accounts are jointly held with my spouse and they can be accessed by the spouse.



The spouse should transfer such accounts to her/his name as soon as possible after me.



What should be done immediately after I am gone? [1]



o   Get a legal pronouncement of death from a doctor or hospice nurse or call 911.

o    Arrange for transportation of the body

o    Notify my doctor (name and phone number)   __________

       or the county coroner (Name and phone number)  _________________.

o    Notify close family and friends. (List attached)

Name ________________ can contact others.

o    Handle care of dependents and pets.

o   Call my employer ________________

o    Request info about benefits and any pay due. Ask whether there was a life-insurance policy through the employer/company.

o   Arrange for funeral and burial or cremation

o   Details, if there is a prepaid burial plan or cremation plan?

o   Prepare an obituary (See my resume).

o   I do or do not belong to a group ­­­­____________, that would handle any ceremony?

o   Ask a friend or relative ____________ to keep an eye on the home, answer the phone, collect mail, throw food out, and water plants.

o   Obtain death certificates from the funeral home.

o   Get official copies of death certificate from County or State office.

o   Make multiple copies of death certificate.



Part 2:

Notify the following





Serial No.
Task
Organization
Phone
Address
web
Remarks
1
Legal Pronouncement of death
Doctor



As applicable
2
Alternative to the above
Hospice



As applicable
3
Alternative to the above
Emergency
911


As applicable
4
Transport of Body
Funeral home




5
Notifying county coroner





6
Notifying friends
Location of list




7
Inform employer




Name of boss/colleague
8
Funeral/cremation
Funeral home




9
Service
Temple/church




10
Prepare obituary
Location for information



Resume or website
11
Safe keep home
Ask friends




12
Death certificate
Funeral home



Make 10-20 copies
13
Official death certificates
County or State










The following organizations have to be contacted as soon as possible, perhaps, with a copy of the death certificate.



Serial Number
Organization
Reference Number
Phone
Web
Address
Remarks
1
Social Security Administration
My social security number
1-800-772-1213


Note 1
2
Employer or Former Employer




Note 2
3
Annuities




Note 3
4
Life Insurance company
Insurance policy number



Note 4
5
Health Insurance
ID



Note 5
6
Dental Insurance
ID



Note 6
7
Vision Insurance
ID



Note 7
8
IRA 1




Note 8
9
IRA 2




Note 9
10
Roth IRA




Note 10
11
Joint account 1




Note 11
12
Joint Account 2




Note 12



Note 1: Social Security:

·         Social Security office (1-800-772-1213) should be informed.

o   This prevents the SS# from being used by ID thieves.

o   They (SSA) would recalculate (for retired people) social security benefits for the spouse.

o   Since social security is paid in advance, some amount may have to be refunded to Social Security; they will tell you.

o   You need to have my SS #. (­­­­­­___-__-____)



Note 2: Pension:

Some government department, or a private company, or other organizations are sending my pension monthly. They should be informed. They will stop my pension and recalculate the pension for the spouse.



Note 3: Annuities:

Here are the companies that I have annuities with. They should be informed.



Note 4: Life Insurance:

Congratulations! You will get some life insurance amount. Here are details.



Note 5: Health Insurance:

I have the following health insurance for the family. They will recalculate for spouse only.



Note 6: Dental Health Benefits:

I have been paying for the family and they should be adjusted for the spouse only in the future.

Note 7: Vision Benefits:

I have been paying for the family and they should be adjusted for the spouse only in the future.



Note 8: IRA: Is it set up as STIRPS?

It is not essential to take the whole amount in the IRA at once by the beneficiaries. The amount can be withdrawn over many years.

Of course, there is a Required Minimum amount withdrawal (RMD) each year.

Contact company for details.



Note 9: Other IRAs:

Same as Note 8.



Note 10: Roth IRA:

There is no minimum withdrawal requirement. There are no income taxes to be paid.



Note 11: Change joint to individual account



Note 12: Change joint to individual account





Other Notifications





Serial No.
Organization
Address
Account Number


Remarks
1
Post Office

Home address



2
Gas company




Transfer name on account
3
Electricity
Supply company



Transfer name on account
4
City



Transfer name on account
5
Water, Sewer, Refuse
City or supplier



Transfer name on account
6
Driver License
DMV



Cancel
7
Vehicle Title
DMV



Change owner name
8
Home Deed
Attorney



Change owner
9
Land
Attorney



Change owner
10
Other









Assets (if any!)



Serial No.
Institution
Account No.
Phone no.
Web
Location
Remarks
A1
IRA 1




Note A1
A2
IRA2




Note A2
A3
Roth IRA




Note A3
A4
College 529




Note A4
A5
College 529




Note A5
A6
Home




Note A6
A7
Land




Note A7
A8
Joint Account 1




Note A8
A9
Stocks, Bonds, etc.




Note A9
A10
Security Container




Note A10
A11
Loans owed by others




Note A11
A12
Valuable collections




Note A12
A13
Life Insurance




Note A13





Note A1: IRA accounts

Note A2: Same as A1

Note A3: Details under accounts above

Note A4: College Savings Name and details

Note A5: College Savings Name and details

Note A6: Home: Address

Mortgage: Company

Monthly amount to be paid: $m.n

Account Number: …

Phone number: …

Address:

Note A7: Land location (address):

Mortgage: Company

Monthly amount to be paid: $m.n

Account Number: …

Phone number: …

Address:

Note A8: Joint Account1: Bank Name

Note A9: Stocks, bonds, etc.: Name of company and details

Note A10: Security Container: Location

Note A11: Loans owed by others: Names and amount details (reference)



Note A12: Valuable collections (Stamps, coins, gold, jewelry, rare manuscripts, etc.) Locations and details

Note A13: Life Insurance: Name: Beneficiary





Liabilities (Major)(if any!)



Serial No.
Institution
Reference Number
Phone
Web
How paid
Remarks
1
Home Mortgage




NoteL1
2
Land Mortgage




NoteL2
3
Car Loan




NoteL3
4
Home equity loan




NoteL4



L1: Mortgage on home: Company and details and location of papers

L2: Mortgage on Land: Company and details

L3: Loan on Car: Company and details

L4: Home Equity Loan: Company and details

Other Loans: Company and details Account Number: N/A



Liabilities/Monthly Bills to be paid



(Credit cards in my name should be cancelled and cards cut. Those in joint names should be transferred to spouse’s name only.)



Serial No.
Institution
What
Phone
Web
How paid
Date bill is due
Remarks
1
Visa1





NoteCC
2
Visa2





NoteCC
3
Amex





NoteCC
4
Mastercard





NoteCC
5
Macy’s





NoteCC
6
Discover





NoteCC
7
Store cards





NoteCC
8





NoteCC



NoteCC: Balances should be cleared monthly by the due date.

How the bills are paid (automatic deduction from bank account, credit card, check, cash, etc.)?



Taxes



S no.
Organization
Ref No.
Paid
To Pay
reference
Remark
1
IRS




Note T1
2
State




Note T2
3
County/City




Note T3
4
Other




Note T4





Note T1: IRS: Federal Income tax: (How paid and when)

Note T2: State Income Tax: (How paid and when)

Note T3: County/City: Property Taxes: (How paid and when)

Note T4: Other.



Monthly or Periodic Bills



Serial No.
What
Institution
Phone
Web
How paid
Remarks
1
Gas




Note B1
2
Electricity




Note B2
3
Water, Sewer, Refuse




Note B3
4
Newspaper




Note B4
5
Membership(s)




Note B5
6
Home Insurance




Note B6
7
Auto Insurance




Note B7
8
Auto Road Assistance




Note B8
9
HOA




Note B9
10
POA




Note B10
11
Lawn Mowing




Note B11
12
House cleaner




Note B12
13
Cable




Note B13
14
Internet




Note B14
15
Home phone




Note B15
16
Home security




Note B16
17
Phone other




Note B17
18
Streaming TV




Note B18
19
Consumer Checkbook




Note B19
20
Consumer Reports




Note B20
21
Magazines




Note B21



Note B1 to B21: write as applicable.

Indicate if any cancellations are to be done.

Inform if any changes should be made, in cases where they charge automatically to credit cards or bank accounts?

Note B1: Gas:

Note B2: Electric Bill:

Note B3: Water, Sewer, Garbage:

Note B4: Newspaper: (May be discontinued.)

Note B5: Memberships: (list)

Note B6: Home Insurance: Company, premium, date.

Note B7: Auto Insurance: Company, premium, date.

Umbrella Insurance:

Note B8: Company name:

Note B9: Home owners association, (HOA)

Note B10: Property owner’s Association, (POA)

Note B11: Lawn mower, Monthly bill from

Note B12: House cleaner:

Note B13: Cable

Note B14: Internet

Note B15: Home phone

Note B16: Home security                                                   

Note B17: Phone other

Note B18: Streaming TV

Note B19: Consumer Checkbook                                   

Note B20: Consumer Reports

Note B21: Magazines

Medical Bills



As we visit, Insurance pays and we copay and also pay balance to each doctor



S. No.
Name
Type of practice
Phone
Web
How paid
Remarks
1

Doctor




2





3





4





5





6





7





8
Dentist




9










Pharmacy



S. No.
Name
Type of practice
Phone
Web
How paid
Remarks
Online






Local shop









Call and cancel any refills filled automatically by the pharmacy.



Miscellaneous Items


Driver’s License: Cancel.

Yachts, Planes: If you have them, then you are beyond this template; get your attorney’s help!

Vehicle Title: To be changed appropriately.

Vehicle Registration: To be changed appropriately.

Home tittle: To be changed appropriately.

Land Title: To be changed appropriately.

Car Title: To be changed appropriately.

Vehicle emissions test: Pay by check or credit card.

Memberships: Cancel or pay when notice comes via email

Sports club memberships:

Auto Roadside assistance: When notice comes via email.

Cable, etc.: TV, Internet, Digital Voice package

- Set top box and wireless router to be returned.

Other TV: (e.g. IPTV, Streaming)

My Domain Name: Should it be canceled, or kept up for some more years?

My Website annual hosting fee: Should it be canceled, or kept up for some more years?

Email ID: Cancel?

Wholesale club Membership: Fee and what to do?

- Reward cash amount and when?

Contracts for maintenance services: names and instructions

Home Owners Association Membership: optional ($...) Paid by check or online

Checkbook, Consumer Choice: Optional; paid by check

Magazine: Subscription: Optional; paid by check



Whom to call list for repairs



Serial No.
What for
Company
Phone
Web
Remarks
1
Furnace





2
Air Conditioning





3
Refrigerator





4
Dish washer





5
Clothes Washer





6
Garbage Disposer





7
Handyman





8
Home security





9
Gas Problem





10
Electricity





11
Cable TV





12
Medical





13
Lawn/Yard





14
Home Cleaning





15
Neighbors





16
Taxi





17










Websites & Email accounts



Serial No.
Type
Organization name
Address
Account Number
Contact Info
Remarks
1
Name





2
Email account





3
Gmail





4
Yahoo





5






Passwords: Location of secret documents and information



Online accounts



Serial No.
Type
Organization
Address
Account Number
Contact Info
Remarks
1





2
Gmail





3
Yahoo





4






5







Passwords: Location of secret documents



Organizations (Volunteer or Professional or other)



Serial No.
Organization name
Address
Reference Number
Web
Phone
Remarks
1






2






3






4






5









Friends: Location ____________ of list with contact information

Relatives: Location ___________ of list with contact information.



Hope you will need to revise the document many times!



- End of document -

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